Help

General Information:

You will be allowed to save work in progress. Your COE is not considered submitted to State Fire Marshal until both Fire Chief and Auditor have e-signed and submitted the COE.

On most pages, you will have these button options.

• Click Save to keep your changes and return to the Fire Departments page
• Click Continue to keep your changes and go to the next page
• Click Cancel to ignore your changes and return to the previous page

If other button options are available, specific instructions will be provided.

Login:

1. Enter your ND Login ID and password
2. Click Log in
3. You will be directed to the Fire Departments page when you provide valid credentials
   • * If you experience difficulty logging in, please contact ITD at 1-877-328-4470.

Fire Departments:

This page lists the FDIDs that you were granted access for. If your department is not listed, please exit the site and contact the State Fire Marshal’s office.

1. Click the "Edit" Button next to the department you are submitting the COE for
2. You will be directed to the Fire Department page

Edit Fire Department:

Chief - The information that State Fire Marshal had for your department as of mid-August is displayed.
Auditor - You may modify this information; please inform the Fire Chief of any changes you make.

1. Add or edit information as needed
2. Click one of the buttons
   • You will receive validation messages for required fields on Save and Continue

Roster:

New for 2019, you will need to provide a list of roster positions for your department.

1. Click New Roster Position
   • You will be directed to the New Roster Position page
   • You are REQUIRED to enter at least 4 "Firefighters"
   • Please choose the position for the name you are going to enter, i.e.
     • Firefighter is for all people that actively go on scene
     • There is only 1 person to be listed as Fire Chief
     • Administrative could be used for your Board Members or Office Only Personnel
     • Other should be used in the event of an inactive/retired firefighter, Junior Firefighter, or the like
   • Vacant – If you have roles in your department that are not filled, more gear than firefighters, and/or are short on the average amount of rostered members that your Department normally has, please add positions without names and make as "Vacant", "Yes"
2. Click Save
   • You will receive validation messages for required fields on Save
   • You will be directed back to the Roster page
3. You will see the position you just added in the list
4. Continue to Add, Edit, Delete positions as needed
5. Click Continue

Certificate of Existence:

Chief - The information that you submitted on your last COE will be displayed for Part III only.
Auditor - You may modify this information; please inform the Fire Chief of any changes you make.

1. Add or edit information as needed for Parts III-V
   • In part V, the first dollar amount requested is that of the annual Insurance Disbursement Fund that your department receives each year, in approximately November–March.
   • The 2nd and 3rd financial blanks are regarding your department’s use of the Insurance Disbursement Fund money.
   • The 4th financial blank is your entire budget for the department operations for this year.
2. If you are not ready to submit, click Save
3. If you are ready to submit
   1. E-sign the form by typing your name in the Signature box
   2. Chief - Enter your auditor's email address
   3. Chief - Click Submit to Auditor; Auditor; Click Submit to Fire Marshal
   4. Auditor - Click Submit to Fire Marshal
      • You will receive validation messages for required fields on Submit
      • Chief: Your auditor will be notified that the COE is ready for their signature
      • Auditor: Fire Chief will be notified that the COE has been submitted
      • You will be directed to a Summary of your COE
4. Click Done to return to the Fire Departments page
5. Repeat process for other departments or close your browser to log off